From this page you can manage the events of your website.
Title - The title of the Event.
Published - The Events can have an unpublished status and they will not be visible in the front site.
Image 1 - The main image of the Event. Used in the events list and in the tickets template files.
Image 2 - The flyer of the Event. Used in the event details page.
Group View Image - The image displayed in the Group View page.
Small Description - A text displayed in the events list page.
Description - The extended html description displayed in the event details page.
Begin Date - The date when the event starts. It must be <= the End Date. It can be a date in the past only if the Allow Day Selection is enabled.
End Date - The date when the event ends. It cannot be in the past but it can be equal to the Reservations End Date.
Reservations End Date - After this date the reservations will no longer be accepted. If empty, the system will set it to the same date as the End Date.
Allow Day Selection - By clicking on the checkbox the system will load a multiple select of the days that go from the Begin Date to the End Date. From that drop down menu you can select one or more days (by holding Ctrl or cmd) when the event will not take place. In case the days difference between the Begin and End Date is greater than 7 days, another drop down menu will be displayed to de-select some week days on which the event doesn't take place. If this setting is enabled the users will be forced to select the day when they want to participate to the event. This feature was made for events with multiple dates.
Multiple Sessions - If this setting is enabled it will be possible to create multiple Sessions that run on the same day. The sessions have their own availability.
Repetition - If enabled, the event will be repeated after the End Date expires. There are 3 types of repetitions, Daily, Weekly and Monthly. Each one of these types has an Interval, a Maximum Number of Repetitions and a Repeat Until Date. The system only needs one parameter as limit so choose if putting a Maximum Number of Repetitions or a Repeat Until Date, you do not need to use both. The Interval is the step-unit that the system has to use for calculating the next date for the repetition. For example, Weekly Repetition with Interval 2 means that the event must be repeated every 2 weeks.
The Monthly Repetition accepts a sequence of the days of the month when the event should be repeated, separated by comma or the Day of the Month calculated with the the day of the week and the week number. Every second Friday of the month, for example.
Location - The name of the location where the event will take place, shown in the events list and the details page. If a latitude and a longitude is provided, the location name will become a link that opens a Google Map in a modal box with the marker placed on the location coordinates. The latitude and the longitude of a place can be easily retrieved from Google Maps, type your location in the search box and then right-click on the marker placed in the map by Google. "What's here" will tell you the latitude and the longitude coordinates separated by a comma.
Max Reservations - The maximum number of reservations allowed. If empty the event will have no limits.
Price - The price of the event. If empty it will be set to 0.00 and the event will be free. Please notice that if the event is not free and there are Multiple Prices, this field will be converted into "Starting From Price" and it should never be left empty or the event will be considered as free. In case of Multiple Prices this price will be "ignored" but it should be higher than 0.00. It tells the system wether the event is free of charge or not.
Multiple Prices - If enabled a tool for adding/editing the prices will be shown. An Event with Multiple Prices will let the users choose the desired solution for the ticket prices. Each Multiple Price has a name that can be the type of the ticket, a price, an optional description and eventually the Early Bird feature can be added to adjust a price by a certain date selectable with a calendar. After that date the new price will be applied. It's required to put an After Price if the Early Bird feature is enabled. It is also possible to define a custom number of available tickets for each multiple price. If the field # Available is left empty, the system will automatically calculate the availability of the tickets from the field Max Reservations.
Categories - It's important to assing the Event to one or more categories if you are using some menu items of type VikEvents Category.
Seating Charts - The event can be assigned to one or more Seating Charts. In case the event has only one Seating Chart assigned, the user will be able to select the seats right after the Number of Participants is submitted. Otherwise if there are more than one Seating Charts, the user will have to select the map first.
Parameters - Here you can enable/disable some parameters of the single event. Ask Only Purchaser Info this should always be disabled in case you want the Tickets to contain information about the single participant because if it is enabled the Custom Fields for the Group Members (Participants) will not be shown and the system will only use a placeholder like Guest #1, Guest #2 etc.. for generating the tickets.
Each event can have different Custom Fields by selecting a different Group. Refer to the Custom Fields section for more details.
Tickets Template it is possible to use different HTML templates for generating the tickets in email format or in PDF format. The default template file is called "tmpl_ticket.php" and that will be loaded for generating the tickets in email format, the file pdf_tmpl_ticket.php instead is the default template file for the tickets in PDF format.
You can create your own template file by cloning the default template files and renaming them into something else but respecting the syntax: all the template files must have a name that ends with *tmpl_ticket.php so a valid name for a custom template file for the email format would be "myevent_tmpl_ticket.php", instead a valid name for a custom template file for the PDF format would be "pdf_myevent_tmpl_ticket.php". All these files must be placed in the folder /components/com_vikevents/helpers/ of your server.
Tickets in PDF format these tickets will be placed inside a PDF file that will be attached to an email message sent to the customer and generated through another html template file that you can edit as you wish. It is also possible to include in this message some of the Custom Fields collected during the order confirmation page. The file responsible of the content of this email message is the following: /components/com_vikevents/helpers/client_email_tmpl.php